Events and Meetings

Create an event

Go to your calendar, select New Event, or double-click on the day you are scheduling an event for.

You can then set your event information:

Event invitations

You can invite people when you are creating an event or you can add them afterwards, by editing the event and adding them to the invite list. This will send them an email inviting them to join your event.

When someone responds to your invitation (whether they're going, not going, or maybe attending), you receive their response via email. You can update your calendar with their information by hand, or configure Fastmail to automatically update your calendar event for you.

Automatic calendar updates

To configure automatic calendar updates, go to Settings → Calendar Preferences screen and in the Invitations section, choose how new invitations are handled, as well as calendar updates (which includes rsvps).

For new events, choose:

You will still need to RSVP to the event, which you can do from the original email or directly from your calendar event.

For new event invitations outside of the target group, event invitations are left to be handled manually.

For existing event updates, choose:

Manual calendar updates

For new events:

Your calendar does not update until you click the Add to Calendar button on the email. When this happens, the button changes to now say View in Calendar.

To set your RSVP status you can either:

Deleting the event email is now safe as the changes are stored in the calendar.

For existing event updates:

Your calendar does not update until you click the Update Calendar button on the email. When this happens, the button changes to now say View in Calendar.

Deleting the event email is now safe as the changes are stored in the calendar.

If you edit an event, all attendees are notified that the event has been changed.

Note: When creating events in a synced calendar, all event invitations will come from your default Fastmail identity: this is usually your Fastmail login account. If you'd prefer to have the invitations sent from the original source account, you need to create a identity matching your source account and set it as your default identity. Then event invitations will be sent out by your external account.

If you find you are having to do this frequently, consider migrating your calendars to Fastmail, or creating your events in your external account.

Repeating events

For events that happen more than once, you can set their repeating schedule.

You can set how often and when the event occurs. It could be every day, every weekday, every other week, every three months, on the last Friday of every month, or on August 26th every year.

You can set how long this event will repeat for: forever, until a certain date, or let it repeat a certain number of times only.

If you edit a repeating event, you can choose whether your edit applies just to this event, to all events (both historical and in the future), or to this and future events only.

Setting an event reminder

An event can send you a reminder (or even multiple reminders) before it begins. It can send you an email or display a browser alert (you need to be logged in to see these).

For each alert, choose how you'd like to be contacted and how much time before the event you'd like to receive the notification.